Travel & Logistics
Everything you need to know to get to Hawks Cay Resort, what to pack, and who to contact if anything comes up. Please read this page in full and reach out with any questions.
RSVP & Submit Info
Complete your RSVP to confirm attendance. Includes legal name, accessibility needs, emergency contact, apparel sizes, and food allergies.
Point of Contact
Kari Lywood
Event Lead, LucidLink GTM Summit 2027
Kari is your go-to for anything related to travel, hotel, logistics, or on-site support before and during the summit. Save this number in your phone before you travel.
Nearest Hospital
Baptist Health Fishermen's Community Hospital
3301 Overseas Hwy, Marathon, FL 33050
(305) 743-553324/7 Emergency Room, approximately 15–20 minutes from Hawks Cay Resort.
Nearest Pharmacy
CVS Pharmacy
5575 Overseas Hwy, Marathon, FL 33050
(305) 743-9484Open daily, approximately 15–20 minutes from Hawks Cay Resort.
Book Your Flight via Ramp Travel
Book by November 1, 2026All flights must be booked via Ramp, LucidLink's preferred travel booking platform.
- •Log in to Ramp and search/book your flight under the GTM Summit trip
- •Choose a refundable fare where available
- •Manager approval is required and will route automatically through Ramp
- •Questions on using Ramp? Reach out to your Ramp administrator or LucidLink's People/IT team
All attendees are flying in and out of Miami International Airport (MIA). Please book your arrival and departure through MIA — this ensures your ground transportation can be coordinated as a group.
Flight Updates & Changes
For any travel updates including delayed flights, itinerary changes, or booking issues — log in to Ramp for the latest updates and to manage your booking.
Hotel
Hotel details, including your confirmation number and room assignment, will be shared by December 1, 2026 by Kari Lywood, based on the flight information submitted through Ramp. You do not need to book your own accommodations — this will be handled on your behalf once your flights are confirmed.
Travel Details & Per Diem
Please review the employee handbook regarding your travel day per diem.
All meals will be provided from January 11 dinner through January 13 dinner. Per diem applies outside of these provided meal times, per the handbook.
You may expense your Ubers to the airport when traveling to the event.
Getting to the Resort
Hawks Cay Resort is located on Duck Key in the Florida Keys, approximately 2 to 2.5 hours (about 100 miles) from Miami International Airport via the Overseas Highway — a scenic drive along the water.
Group bus transportation will be provided both directions:
Arrival — Monday, January 11
Buses will run throughout the day from MIA to Hawks Cay Resort, scheduled around attendee flight arrival times. You will receive your specific bus time closer to the event once all flights are confirmed.
Link coming soon
Departure — Thursday, January 14
Buses will depart the resort for MIA based on group departure flight times (details to follow).
Link coming soon
You do not need to arrange your own transportation to or from the airport — just make sure your flight details are submitted via Ramp so we can build the shuttle schedule around you.
What to Pack
Daytime / Resort Wear
- •Swimwear and a cover-up
- •Sunscreen, sunglasses, and a sun hat
- •Lightweight, breathable clothing
- •Comfortable walking shoes or sandals
Evening / Summit Sessions
- •Business casual attire for meetings and sessions
- •One elevated outfit for evening events (cocktail or resort-elevated attire)
- •A light jacket or layer — evenings can be breezy, especially on the water
Practical Essentials & Personal Items
- •Valid government ID (and passport if applicable)
- •Phone charger and any adapters
- •Reusable water bottle
- •Light rain jacket (January showers are possible but brief)
- •Any prescription medications in original labeled containers
- •Personal toiletries or specialty items
What to Expect — Florida Keys Weather in January
Florida Keys in January averages 70–75°F (21–24°C) during the day and 60–65°F (15–18°C) at night. Expect plenty of sunshine with occasional brief showers. Pack a light layer for evenings — it can get breezy on the water.
Questions on any of the above? Contact Kari Lywood at kari.lywood@lucidlink.com or 647-922-1152.