LOGISTICS
Travel & Logistics
Everything you need to know to get to Hawks Cay Resort, what to pack, and who to contact if anything comes up. Please read this page in full and reach out with any questions.
RSVP & Submit Info
Complete your RSVP to confirm attendance. Includes legal name, accessibility needs, emergency contact, apparel sizes, and food allergies.
Point of Contact
Kari Lywood
Event Lead, LucidLink GTM Summit 2027
Nearest Hospital
Baptist Health Fishermen's Community Hospital
3301 Overseas Hwy, Marathon, FL 33050
(305) 743-553324/7 Emergency Room, approximately 15–20 minutes from Hawks Cay Resort.
Nearest Pharmacy
CVS Pharmacy
5575 Overseas Hwy, Marathon, FL 33050
(305) 743-9484Open daily, approximately 15–20 minutes from Hawks Cay Resort.
Book Your Flight via Ramp Travel
Book by November 1, 2026All flights must be booked through Ramp by November 1, 2026. Fly in and out of Miami International Airport (MIA) to ensure your ground transportation can be coordinated as a group.
Select the GTM Summit spend program at checkout (UK or US)
Choose a refundable fare where available
Your name must exactly match your government-issued ID
For any travel updates including delayed flights, itinerary changes, or booking issues — log in to Ramp for the latest updates and to manage your booking.
Hotel
Hotel details, including your confirmation number and room assignment, will be shared by December 1, 2026 by Kari Lywood, based on the flight information submitted through Ramp. You do not need to book your own accommodations — this will be handled on your behalf once your flights are confirmed.
Travel Details & Per Diem
Please review the employee handbook regarding your travel day per diem.
All meals during the Summit are provided — from dinner on January 11 through breakfast on January 14. A per diem of up to $100 applies on your travel days (January 11 and January 14) for meals outside of those provided. Please refer to the employee handbook for full details.
Uber or Lyft rides between your home and your departure airport, both there and back, may be expensed.
Group shuttles will take you between Miami International Airport (MIA) and the resort, so there's no need to book your own ride.
One checked bag may be expensed, though carry-on is highly encouraged.
Seat or cabin upgrades are a personal expense.
Arriving early or staying later than the approved Summit dates is outside policy, and any cost difference won't be covered. Please speak with your manager before booking.
Getting to the Resort
Hawks Cay Resort is located on Duck Key in the Florida Keys, approximately 2 to 2.5 hours (about 100 miles) from Miami International Airport via the Overseas Highway — a scenic drive along the water.
Arrival — Monday, January 11
Buses will run throughout the day from MIA to Hawks Cay Resort, scheduled around attendee flight arrival times. You will receive your specific bus time closer to the event once all flights are confirmed. Welcome Dinner: 6:30 PM – 8:30 PM on-site at Hawks Cay Resort.
Departure — Thursday, January 14
Buses will depart the resort for MIA based on group departure flight times (details to follow).
What to Pack
Florida Keys weather in January is warm during the day and cooler in the evenings, with plenty of sun and water activities on-site.
Summit Sessions / Evening
- · Business casual attire for sessions
- · A light jacket or layer — evenings can be breezy on the water
Practical Essentials
- · Valid government ID (and passport if applicable)
- · Phone charger and any adapters
- · Reusable water bottle
- · Prescription medications in original containers
- · Personal toiletries
Daytime / Resort Wear
- · Swimwear and a cover-up
- · Sunscreen, sunglasses, and a sun hat
- · Lightweight, breathable clothing
- · Comfortable walking shoes or sandals
What to Expect — Florida Keys Weather in January
Florida Keys in January averages 70–75°F (21–24°C) during the day and 60–65°F (15–18°C) at night. Expect plenty of sunshine with occasional brief showers. Pack a light layer for evenings — it can get breezy on the water.
Check Current ForecastQuestions? Contact Kari Lywood at kari.lywood@lucidlink.com or 647-922-1152