Booking Your GTM Summit Flight
A quick reference guide for booking your GTM Summit flight through Ramp. Please read this in full before booking.
All flights must be booked via Ramp by November 1, 2026.
Visual Guide
Prefer a visual walkthrough? Browse the full booking guide below.
Before You Book
Designated Spend Program
Your travel will be processed under the specific GTM Summit spend program for your entity — either UK or US.
Shared Flight Budget
There is a shared flight budget for your region. You do not need to request individual funds or a personal limit prior to booking.
Automatic Compliance Checks
A travel policy specific to your entity applies automatically, checking your fare against a predetermined price cap and refundability status.
Booking Your Flight
Step 1 — Launch Your Search
Navigate to Ramp Travel and initiate a new flight search specifically for your GTM Summit trip.
Step 2 — Choose Your Flight
Enter your travel dates and route, then select your preferred flight as you normally would.
These initial steps are standard, but it is crucial to select the correct program at checkout to ensure your flight is attributed to the shared regional budget.
The Most Important Step Occurs at Checkout
Select "Spend From"
Click the 'Spend from' dropdown and select the GTM Summit program for your entity — either UK or US.
Double-Check Choice
Always double-check you have selected the correct 'Spend from' program before finalizing checkout.
Add Loyalty Number
Optional: Add your frequent flyer/loyalty number before continuing.
⚠ Name Matching — Your name in Ramp Travel must exactly match the legal name on your government-issued ID or passport. Mismatched names may result in denied boarding and are not reimbursable.
Policy Limits by Entity
UK ENTITY
$1,000 maximum per return flight
15% Smart Rate allowance
US ENTITY
$750 maximum per return flight
15% Smart Rate allowance
In policy → books instantly: Fare within cap books immediately — no approval needed.
Out of policy → goes to approval: Fare over cap is routed for manager approval. You'll be notified once reviewed.
Refundable fares are preferred but not required.
Automated Booking Policy
How Ramp checks policy and routes approvals instantly
01
Automatic Policy Check
Ramp automatically checks your fare's price and refundability against your entity's policy.
02
Instant In-Policy Booking
Fare within cap books immediately — no approval needed.
03
Approval Routing
Fare over cap is automatically routed for approval.
04
Review Notification
You'll be notified once reviewed. No further action needed to finalize.
Flight Modifications
How to modify
Navigate to My Travel → Trip Management. Open your flight request → select 'View Transaction Details' → locate Booking Confirmation → select 'View Details'.
Available options
- •Change flights — Modify travel dates, times, or routes directly.
- •Cancellation options — View cancellation policies, terms, and refund eligibility.
- •Chat or call Support — (952) 243-6094
Booking & Budget Guidelines
Shared Budget & Checkout
You do not need to top up funds yourself. The program budget is shared. Always select the correct UK or US program at checkout.
Booking Approvals
If your booking is routed for approval, simply wait to be notified.
Support & Troubleshooting
If you run into booking issues or the GTM Summit program is not showing as an option, reach out to your Ramp program admin before attempting an alternate booking.
Ready to book? Remember: book by November 1, 2026 and always select the correct GTM Summit spend program at checkout.
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